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Manx Roots Limited, 78 Greenlands Ave, Ramsey, Isle of Man, IM8 2PH T: 07624 259720 | E: [email protected] | W: https://trees.im

May 2023

Arboricultural Method Statement

for

Cronk Dhoo Plot, Phildraw Road, Ballasalla

(Approved development 21/01478/A)

Site Address: Land East of Watersmeet, Cronk Dhoo Plot, Phildraw Road, Ballasalla Client Name: Phlash Holdings Ltd. Document Ref: AMS-020523 Consultant: Ben Brooker L4DipArb, TechArborA Report Date: 05/04/23 Document Checked by: Andrew Igoea BSc (Hons), MArborA Signed on behalf of Manx Roots Ltd.

Ben Brooker, Managing Director

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im Summary The following document and its supporting plan provide details of the position and specification of tree protection measures to be implemented during the construction of a new vehicular access off Phildraw Road. The approved development is in close proximity to retained trees. To ensure that these trees are successfully retained, a condition of the planning approval is that an arboricultural method statement is produced prior to the commencement. Construction exclusion zones will be implemented around the central working area. Temporary protective fencing will be used to create physical barriers to the Construction Exclusion Zones. The correct implementation and on-going monitoring of protection measures throughout the development process will be critical for the successful retention of existing trees on the site. To ensure this happens it is important that the roles and responsibilities of key stakeholders are clearly defined and communicated. This document provides technical detail of the protective measures to be implemented (part 1) and explains how and when protective measures will be implemented and monitored (part 2). A ‘Project Arboriculturist’ will document compliance with the recommended protective measures and be on hand to provide advice should any unexpected arboricultural issues arise throughout the development.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im

Contents

Instruction 4 2. Scope 4 PART 1: Tree Protection Measures 5 3. Fencing and Exclusion Zones 5 PART 2: Arboricultural Site Monitoring 6 4. Roles and Responsibilities 6 5. Sequence of Works 6 6. Arboricultural Monitoring 6

The following document forms part of this report but is provided as a separate document:

Document name Reference number Information Tree Protection Plan TP-020523 PDF; Scale 1:500@A3

The drawings, plans and maps associated with this report are intended for tree identification purposes only and must not be used as construction specifications.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im 1. Instruction 1.1. Manx Roots Limited was instructed by Phlash Holdings Limited to produce an Arboricultural Method Statement (AMS) to discharge condition 3 of the planning approval (21/01478/A) and ensure retained trees are adequately protected throughout the construction process. 1.2. This AMS has been produced to comply with the recommendations of British Standard BS5837:2012 - Trees in relation to design, demolition and construction - Recommendations (BS5837). 1.3. This AMS relates entirely to the protection of the retained trees and must not be read as a definitive engineering or construction method statement. 2. Scope 2.1. Condition 3 of planning approval 21/01478/A is as follows: Prior to the construction of the access to this building plot hereby approved an Arboricultural Method Statement (AMS), adhering to the recommendations of BS5837:2012 (Trees in relation to design, demolition and construction - recommendations), shall be submitted to and approved in writing by the Department. The AMS should confirm what protection measures are going to implemented, how and when they are they are going to be implemented, and how arboricultural site monitoring will take place throughout the construction process, in sufficient detail to provide a high level of confidence in the outcome for retained trees. The agreed protection measures and construction methods shall be adhered to in full. Reason: to provide a level of technical detail sufficient to provide a high level of confidence in the outcome for retained trees on the site due to their registered nature. 2.2. To adhere to the recommendations of BS5837:2012, the AMS should cover two topics: • The protection measures to be implemented. • The arboricultural site monitoring to take place throughout the construction phase.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im PART 1: Tree Protection Measures 3. Fencing and Exclusion Zones 3.1. The accompanying tree protection plan, TP-020523, shows the location of Construction Exclusion Zones (CEZs) and temporary protection fencing that will be implemented during construction. 3.2. Protective fencing will consist of heavy gauge, 2x3m tube and welded mesh panels (e.g. Heras panels) fastened together and supported with manufacturer recommended ties, feet and stays. An example is shown in figure 1 below.

Figure 1. An example of how Type 1 fencing will look when erected.

3.3. All weather notices will be attached to every second panel, clearly displaying words such as CONSTRUCTION EXCLUSION ZONE - NO ACCESS. 3.4. This site will require 51 Heras Panels. 3.5. All protective fencing will be fully installed prior to any construction activity commencing (including topsoil stripping) and will remain in place and fully effective until the construction of the dwelling is complete. 3.6. The exact location of the protective fencing will be determined on site using the distance measurements represented in the tree protection drawing, TP-020523.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im 3.7. Within the CEZ, there will be no access of any kind for construction related activities. Nothing will be stored, placed or disposed of above or below ground, the ground level will not be altered, no excavations will be made, nor will any fires be lit. Following completion of the construction phase, limited landscaping activities may take place within the defined CEZs by agreement with the Project Arboriculturist (see part 2 for details).

PART 2: Arboricultural Site Monitoring

Roles and Responsibilities 4.1. To ensure that the proposed protection measures are implemented in accordance with this method statement and any related planning conditions, it is important to identify who will fulfil what role, and to understand the responsibilities of each role. Table 1 below identifies the key role and responsibilities for this project. 4.2. Good communication between the people fulfilling the roles identified in Table 1 is critical. 4.3. If there are changes in the personnel appointed to any of the roles identified in Table 1 all parties must be informed within 48 hours.

Sequence of Works 5.1. Table 2 outlines the approximate sequence of works expected during the construction process and shows when tree protection measures will be installed, monitored and removed. 5.2. The indicative programme of works shown in table 2 will be reviewed at a pre-commencement meeting (see paragraph 6.1 below) and will remain under periodic review by the PM/SM throughout the project. Progress through, and amendments to, the programme of works will be communicated to the PA by the PM so that the timing and frequency of arboricultural input and site visits can be adjusted accordingly.

Arboricultural Monitoring 6.1. Prior to commencement 6.1.1. A pre-commencement meeting is a vital event at which all the people fulfilling the roles identified in Table 1 must be present. All tree related matters will be discussed,

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im including the contents of this AMS, the proposed sequence/programme of works, and the frequency of visits required to undertake monitoring. 6.1.2. The pre-commencement meeting will be documented by the appointed Project Arboriculturist (PA) and a record of the meeting sent to all those in attendance via email within 48 hours. 6.2. During the construction phase 6.2.1. Site visits will be made in conjunction with the sequence of works and their frequency determined by the programme of works and/or ongoing correspondence which identifies the need for additional visits. 6.2.2. Details of each visit will be sent to all relevant parties via email within 48 hours, including the date and time on which the visit was made; with whom the PA met and the details of those conversations; comments on the location, specification and condition of the specified tree protection measures, and details of any instances where the tree protection specifications outlined above in part 1 of this document are not being met; details of action(s) required to rectify non-compliance, including who is responsible and the deadline for undertaking the required action; and, timescales for a follow-up site visit if required. 6.2.3. No deviations will be made to the tree protection measures specified in part 1 of this document without the prior agreement of the PA. 6.3. Procedure for non-compliance 6.3.1. Any deviation from the specified protection measures, observed by the PA during a site visit, will be brought to the attention of the relevant parties via email and copied to the Department of Environment, Food and Agriculture (DEFA) for their records. 6.3.2. If, during the follow-up site visit, any action(s) required to rectify non-compliance has not been taken, the project manager will be informed within 48 hours by email and copied to DEFA for their records. 6.3.3. If the action(s) detailed in the most recent email are not resolved within the specified deadline, the PA has the right to withdraw his or her services until satisfactory steps have been taken to address the issue(s). 6.4. Following completion of the development 6.4.1. Following completion of all development-related activity and prior to the removal of any tree protection measures, the project manager will invite the PA to carry out the final site visit.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im 6.4.2. This visit will aim to identify any damage caused to the retained trees or any noticeable deterioration in tree condition. The visit will also aim to identify any obvious risks posed by the trees and the requirement for remedial works. 6.4.3. Once the final site visit has been made, the PA will request that all remaining tree protection measures are removed. This will mark the end of the arboricultural monitoring process.

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im Table 1. Definitions of key roles and responsibilities for this project

Project Manager (PM) Site Manager (SM) Project Arboriculturist (PA) Appoint a PA and Site Manager SM to oversee compliance with the following method statement. Communicate the required specification for construction methods and tree protection measures to all direct labour, contractors and subcontractors working on the site Check that works are progressed in the sequence specified in the agreed sequence of works, monitor the implementation of the specified protection measures, and provide advice to the PM/SM during the construction phase if unforeseen conflict between development operations and arboricultural constraints occurs. Circulate a list of key personnel and their contact details between all parties to facilitate communication relating to tree protection issues. Communicate any foreseeable deviations from the agreed protection method statement to the PM and PA prior to it occurring, or immediately after if unforeseen. Inform the PM of any deviation from the agreed tree protection specification. Overall responsibility for ensuring that contractors and subcontractors comply with site policies and the requirements of this tree protection plan and method statement. Liaise and co-ordinate with the PM and contractors for the agreed sequence of works.

Attend site at pre-agreed intervals and directly supervise development operations where there is a high risk of damaging occurring to retained trees on the site.

Ensure that all the equipment and materials required to implement the protection plan are available, and to provide any additional equipment and materials that might be required as the project progresses. Provide copies of all relevant site safety policies and risk assessments to the PA for the works so that they may conduct their site visits in a safe manner. Maintain and share records of site visits and related correspondence with the PM, SM, and any other relevant party

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im

(Table 1. Continued) Co-ordinate with the SM and PA to ensure the safe and proper execution of the works. Responsible for periodically checking the tree protection measures in between PA site visits and will advise the PM and PA of any deviation from the agreed tree protection specification.

Responsible for providing the PA with an up-to-date programme of works, specifically in relation to the sequence of works, so that site visits can be arranged.

Inform the Planning Authority of any deviation from the agreed tree protection specification

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Manx Roots Ltd. T: 07624 259720/266133 | E: [email protected] | W: https://trees.im

Table 2. Draft sequence of works showing the approximate timing of visits/input from the Project Arboriculturist (PA) (rows highlighted green).

End Sequence Event/Works 1 Approved Tree removal takes place 2 Pre-commencement meeting held with Project Manager, Site Manager, Project Arboriculturist (PA) 3 Protective fencing erected as per specification and relevant drawings 4 PA scheduled visit to check protective fencing 6 Vehicular access constructed per approved drawings 10 PA scheduled visit prior to removal of protective fencing. If development is deemed complete, PA to approve removal of protective fencing DEVELOPMENT COMPLETE