**Document:** TT FOM Public House Planning Statement **Application:** 18/00590/B — Variation of condition two of PA 18/00104/B, Erection of a temporary building to be used as a bar and hospitality facility during the TT and Festival of Motoring periods, to allow the facilities to remain in place during the intervening period between the TT and Festival of Motoring periods (retrospective) **Decision:** Permitted **Decision Date:** 2018-08-13 **Parish:** Braddan **Document Type:** report / planning_statement **Source:** https://planningportal.im/a/11716-braddan-part-of-playing-fields-nobles-condition-variation/documents/1307102 --- # TT FOM Public House Planning Statement TO: Planning and Building Control FROM: Depart for Enterprise DATE: 5th Feb 2018 SUBJECT: PLANNING APPLICATION – TT/FOM PUBLIC HOUSE (BAR) ### 1. Purpose a. The aim of this paper is to provide the supporting information required for a planning application from the Department for Enterprise (DfE) to erect a temporary structure within Nobles Park, Douglas, to satisfy the requirement for alcohol provision during the TT and Festival of Motorcycling (FOM). This paper will explain the following: 1. The background to the application. 2. The application site. 3. The detail of the proposal. 4. The planning history associated with the events and the site. ### 2. Background a. Food and beverage concessions are an important element of any festival event. As well as providing basic refreshments for visitors, modern festivals use food and beverage as significant source of revenue and if delivered effectively, a relevant part of the visitor’s event experience in its own right. b. The DfE has previously let space in the TT Paddock and Grandstand Site for a beer tent as part of its food and beverage offering at the TT and IOM FOM which local brewery Heron & Brearley (H&B) has operated for several years. This long-term agreement came to an end in September 2017 offering an opportunity to consider options for the future. c. The previous offering is considered basic in terms of facilities, product offering and entertainment. The standard seen at other major sports and entertainment festivals is significantly higher than has been available at the TT and IOMFOM to date. d. The size of the previously used licensed area has proved problematic to enforce given the volume of customers, as has the physical location. At peak times the space allocated has proved to be insufficient, with patrons of the licensed space being forced to consume drinks outside of the licensed area - effectively breaching the terms of the licence. Meanwhile the site is situated in close proximity to retail activity causing significant crowd density issues at peak times. e. In order to achieve a more satisfactory situation, and provide a better overall TT and FOM visitor experience, the DfE concluded that there was a requirement to move the alcohol provision facility from its traditional location which was considered no longer fit for purpose. It was proposed that a new 1,375m2 space was to be allocated in Nobles Park, removing issues surrounding overcrowding and providing effective mechanisms for deliveries and servicing. f. The DfE working with the Treasury Procurement team carried out a tender to appoint a single supplier for the main Alcohol Provision concession for the TT and IOMFOM for 2018 and beyond. On 22 Nov 2017 a meeting was held with Planning and Building Control whereby the plans for relocating the alcohol provision facility were discussed in principle. At this stage, as the tender process had not finished, the type and detail of the structure was not available, however, it was clear at that meeting on 22 Nov 2017 that planning approval would be required. That tender process is now complete and it is planned to award H&B to deliver the requirement. It is now necessary to apply for planning permission to erect the proposed structure for the TT and FOM and operate it as a public house for the periods of the event. In the case of TT the event dates are 26th May to 9th June. Page 1 of 16 ## 3. The Application Overview a. Schedule of Basic and scaled Drawings (SODs). The following Annexs apply: 1. Annex A. The application for planning approval 2. Annex B. The Certificate of land ownership. 3. Annex C. Planning application checklist. 4. Annex D. This annex includes a set of basic drawings (SOD) to give an overview of the application. This paper will relate to each in the form of SOD-1, SOD-2 etc. 5. Annex E. Tree Survey (Manx Roots Ltd) b. SOD-1 DfE versus Douglas Borough Council (DBC). The DfE has an agreement with DBC to license the "Licensed Area" as shown at SOD-1 edged blue in colour. The initial license term is for a period of 7 years, commencing on and including the 1st day of January 2016. That license can be extended subject to certain conditions as detailed within the license and up to maximum limit. A copy of the license is attached to this application art Annex E. c. SOD-2 - License Definitions. SOD-2 shows a copy of the detail of the relevant definitions held within the license with DBC (c) (B), and highlights the 'Specified Periods', 'Permitted Use' and 'The Fields'. In summary, the DfE can use the area known as 'the fields' on the plan, ONLY if DBC grant a variation to the license. This variation has been requested by DfE to Head of Parks for DBC and will be considered at the end of Feb 2018 at a DBC sitting. Additionally, due to the time taken to prepare the site for the event, a request has been submitted to DBC to permit access to the site before the 'Specified periods' and this period will start from Sat 12th May 2018. d. SOD-3 -Basic Site Overview (Powerpoint). This shows the location of the site drawn onto an overhead aerial picture from 2015, within Nobles Park, Douglas. The site is outlined in red and measures . Other signiifvtant activities are as follows: 5. Surrounding Area: The site is bounded to the west by Glencrutchery Road; further west is the cemetery. To the north the fields are bounded by a line of mature trees located south of the Grandstand complex. To the south of the site is the remaining area of the fields. East of ther site is more of the Nobles park fileds area. The nearest houses to the site are on Mountain View, south of the cemetery approximately 100 m from the south west edge of the site. 6. VIP Marquee. Immediately north of the red bounded area, is the existing temporary VIP complex building which is built during the same specified periods being proposed for the temporary public house. 7. Vehicle Parking. East and south of the site is the remaining area of the fields which will be used for vehicle parking for the TT/FOM events. 8. Food/Retail. Immediately east of the fields will be an area designated for food and retail activity. 9. Grandstand Site Activity. North of the site is the grandstand building, directly east of which will be food and retail activity. 10. Access. Access to the site can be made from 2 directions; shown on SOD-3. e. Tree Survey. Two trees are located within the proposed site, labelled Tree 1 and Tree 2. On SOD-3 each tree has a blue circle shown drawn with a 15 m radius. A full tree survey of the area has taken place, a copy of which is at Annex E. The planned location of the structure makes no impact on the 2 trees. [^0] [^0]: Signed long term lease Nobles Park 13_04_2016 09_33_36 f. SOD-4/5 - Photographs. These 2 photographs show the site, the 2 trees and one of the access points from Glencrutchery Road g. SOD 6-15. The sketches at SOD-6 to SOD-15 show the artists impression of the proposal and show how the portable metal containers would be configured to construct the structure. ## 4. The Proposal a. Introduction. The proposal seeks planning permission for the erection of a temporary public house, constructed from metal containers, in connection with the IOM TT and FOM on the application site. This planning permission application is for the structure to be erected for the b. Entertainment on Site. The intention is to provide entertainment on site, to include amplified music in accordance with the terms of the licensing court. There would be a full audio visual system for entertainment and a stage and associated public address system. Preparation for the events would likely commence from 08:30 with the facility open to guests in accordance with the license terms. These timings are anticipated to be from 12:00Hrs midday to 0000 Hrs midnight. c. Scaled and Architect Drawings. The following annexes apply: 1. Annex F. DfE supplied ArcGIS produced 1:1250 and 1:2500 scaled maps of the site and surrounding activities. 2. Annex G. Manufacturer supplied scaled drawings. d. Rainwater Run-Off. The main structure made of metal containers is of a boxed shape with a flat roof. The design of the containers is such that water flows to the individual corners of the containers. The canopy shown within the SOD will have natural flow associated with its shape. It is intended to allow rain water to naturally drain from the containers and canopy onto the surrounding land for the limited period of the events. e. Facilities. 3. Toilets. The site will have portable multi-unit toilets to the east, adjacent to the food and retail activities, provided in accordance with advice obtained by the Environment Safety and Health Directorate within DEFA. Additionally, the Nobles Park permanent toilets just south of the main grandstand are available as are the toilets within portacabins (permanently plumbed) used specifically for events, located behind (east) of the grandstand. 4. Electricity. For the 2018 events a new mains supply provided by the MUA will service the site. The drawings for this new supply are at Annex H. 5. Water Supply/Collection. Water will be provided from existing distribution units. Waste water will be collected in portable waste tanks, to be serviced/emptied as required using the access from Glencrutchery road. f. Local Employment. 6. Stewarding and Bar Staff Numbers. Stewarding will be conducted by the H\&B staff team, which will include 4 court-approved designated officials. Bar staff team will be led by a general manager, two assistant managers and four supervisors, as part of an overall team of 40 (forty). 7. Qualifications. All staff from supervisor-level upwards will hold the Manx licensing qualification and will be supported by a dedicated member of the central operations team. All staff will complete H\&B induction and compliance training and customer service FLOW modules. 8. Security. Security will be provided by our current estate provider, Protec; the team will consist of 4 security officers on race days and 2 on non-race days. They will man both entrance and exits, and patrol the concession site throughout. 4. **Supervision.** A highly experienced member of the H&B property maintenance team will visit the site daily for an inspection and any issues will be addressed immediately via our 24 hour help-desk. g. **Site Erection/Dismantling.** The build of the structure would take approximately 2 weeks to erect and 2 weeks to dismantle. h. **Environmental Impact:** 1. **Waste.** H&B are responsible for maintaining the site waste, including waste removal into suitable waste containers. The DfE will be responsible for a waste collection service that will then remove waste from the site. Recycling bins will be provided on the wider paddock site to ensure as much as possible of the waste from the paddock is recycled. 2. **Pollution.** There is no anticipated pollution of the sea/surface water or groundwater. 3. **Emissions.** There are no anticipated emissions of airborne pollutants from the site. Smoking onsite will be in accordance with the IOM Government Smoking Legislation², in particular with regard to wholly or substantially enclosed premises. 4. **Vibration/Odour.** There is no anticipated unacceptable harm to the environment due to vibration, odour or light. 5. **Noise.** a. **General Event Noise.** There is an increase in surrounding noise associated with increased footfall due to the events. b. **Noise from Event Entertainment.** Amplified noise will be associated with the entertainment program proposed at the site. c. **History of Noise Complaints.** Verbal discussions with IOM Police over the history of noise complaints from the existing Nobles Park site, highlighted that there have been no noise complaints from the site during previous events. Entertainment will only take place throughout the times of the license obtained. Entertainment which involves amplified noise will be de-conflicted by time when considering the noise possibly produced at the VIP facility. i. **Recreation Policy and Public Open Space.** The loss of public open space proposed to be occupied by the H&B site for the periods in question will be offset by the fact it is being replaced by a recreational facility with amenity value to the local community as well as visitors to the IOM. j. **Car parking.** SOD-3 shows the general areas used for car parking in previous events and this will not change. A traffic management plan will be in place that ensures a flow into and out of the car parking areas. k. **Highways Services Division.** Highway Services Division has been consulted over the proposed site, in particular if any concerns would be raised with the access from Glencrutchery road for re-supply and serving of the facility. As this was already in use with the existing VIP facility and that any increase in service traffic would be minimal, no concerns were raised³. l. **Applicant.** The Applicant is the Department for Enterprise. The application follows pre-application discussions with a senior planning officer from the IOM planning and Building Control. 5. **Licensing** a. The Isle of Man Constabulary Central Alcohol Unit and the Isle of Man Fire and Rescue Service have been consulted prior to this application and have raised no concerns to the erection ² https://www.gov.im/smokinglegislation ³ Email from Hazel Reid at Highway Services Division dated 22nd Dec 2017. Page 4 of 16 of the structure, other than the short timescales remaining in order to obtain the necessary planning permission. DBC have provided letters of comfort in respect of the licensing application and copies of these letters are at Annex I. 6. **Planning History** a. The recent history of the site has the following relevant planning application; 14/00170/B, which details the planning application relating to the temporary VIP structure as shown visually in the aerial photo at SOD-3 and outlined in blue in the scaled drawings. A copy of 14/00170/B is at Annex J. 7. **Application Summary** a. The commercial elements of the tender process to provide improved facilities for the TT/FOM visitors align with the statement at paragraph 4 to the paper 'Summary of proceedings in the council of ministers Sep 2009', where it was recommended that the Council of Ministers adopts the following policy statement in respect of motorsports events: 'The Isle of Man Government will actively promote, support and in respect of the TT and Festival of Motorcycling deliver, motorsport events on the Isle of Man which contribute to the economic development of the Island by attracting visitors, securing employment and developing wider business and commercial opportunities'. b. The IOM TT and FOM are very special and unique events with significant cultural and economic importance to the Isle of Man. As the popularity of the events have increased and continue to do so, there is a requirement to match that increase in visitor numbers with improved offerings of the facilities on site, whilst mindful of the need for effective safety management of the event. The proposal would support the operation of the events and improve the overall visitor experience. The proposal would support temporary jobs and would have a positive economic impact. Nigel Crennell TT Production Manager Department for Enterprise **Annexes:** A. Application for planning approval B. Certificate of land ownership. C. Planning application checklist. D. Schedule of basic sketches. E. Tree Survey. F. DfE ArcGIS 1:1250 and 1:2500 scaled drawings. G. Manufacturer supplied scaled drawings. H: MUA drawings for new electrical supply. I. DBC Letters of Comfort. J. Planning Application 14/00170/B: K. License between DBC and the Dept. 4 https://www.gov.im/media/631349/summaryofproceedingsofthecouncil.doc Page 5 of 16 --- *Data sourced from the Isle of Man public planning register under the [Isle of Man Open Government Licence](https://www.gov.im/about-this-site/open-government-licence/).* *Canonical page: https://planningportal.im/a/11716-braddan-part-of-playing-fields-nobles-condition-variation/documents/1307102*